RepLink ("we," "us," or "our") operates replink.co.uk (the "Website"). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our services.

1. WHO WE ARE

RepLink is a UK-based service that connects international Amazon sellers with UK residents who serve as company directors for compliance purposes.

Email: privacy@replink.co.uk

2. INFORMATION WE COLLECT

2.1 Information You Provide

When you apply to become a director, we collect:

• Personal Details: Full name, date of birth, age, nationality

• Contact Information: Email address, phone number, residential address

• Identification Documents: Passport or driver's license (for verification)

• Proof of Address: Utility bills or bank statements

• Background Information: Details about bankruptcies, CCJs, or director bans

• Payment Information: Digital currency wallet address

2.2 Information We Collect Automatically

When you visit our Website, we automatically collect:

• Technical Data: IP address, browser type, device type, operating system

• Usage Data: Pages visited, time spent, links clicked, referral source

• Cookies: See our Cookie Policy for details

2.3 Information from Third Parties

We may receive information from:

• Verification Services: Identity verification results from third-party providers

• Companies House: Public company director records

• Amazon: Verification status and compliance information

3. HOW WE USE YOUR INFORMATION

We use your personal information for the following purposes:

3.1 To Provide Our Services

• Process your application to become a director

• Verify your identity and eligibility

• Register companies at Companies House

• Facilitate Amazon verification processes

• Process your £500 payment

• Communicate with you throughout the 12-month period

Legal Basis: Contract performance (you agree to our Terms when applying)

3.2 For Legal Compliance

• Comply with Companies Act 2006 requirements

• Maintain accurate Companies House records

• Respond to legal requests from authorities

• Prevent fraud and ensure security

Legal Basis: Legal obligation

3.3 For Legitimate Business Interests

• Improve our Website and services

• Analyze usage patterns and optimize user experience

• Send marketing communications (with your consent)

• Protect against fraud and abuse

Legal Basis: Legitimate interest (balanced against your rights)

4. WHO WE SHARE YOUR INFORMATION WITH

We share your personal information with:

4.1 Essential Service Partners

• Companies House: Your name, address, and date of birth (public record requirement)

• Amazon: Information required for seller account verification

• Verification Providers: Identity verification services (e.g., Onfido, Jumio)

• International Sellers: The seller whose company you're appointed to (limited information)

4.2 Payment Processors

• Digital currency exchange services to process your £500 payment

4.3 Professional Advisors

• Lawyers, accountants, and consultants who assist with legal and compliance matters

4.4 Legal Authorities

• When required by law or to protect our legal rights

We do NOT sell your personal information to third parties.

5. INTERNATIONAL TRANSFERS

Some of our service providers and the international sellers we work with may be located outside the UK and European Economic Area (EEA).

When we transfer your data internationally, we ensure adequate protection through:

• Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner's Office

• Adequacy decisions where the destination country has adequate data protection laws

• Your explicit consent where required

6. HOW LONG WE KEEP YOUR INFORMATION

We retain your personal information for:

• Active Directors: Duration of your 12-month appointment plus 6 additional months

• Declined Applications: 30 days after notification (unless legal obligation requires longer)

• Financial Records: 7 years (UK tax law requirement)

• Legal Claims: As long as necessary to defend against potential claims

After these periods, we securely delete or anonymize your information.

7. YOUR RIGHTS UNDER GDPR

You have the following rights regarding your personal information:

7.1 Right of Access

Request a copy of all personal information we hold about you.

7.2 Right to Rectification

Request correction of inaccurate or incomplete information.

7.3 Right to Erasure ("Right to Be Forgotten")

Request deletion of your information (subject to legal obligations).

7.4 Right to Restrict Processing

Request that we limit how we use your information.

7.5 Right to Data Portability

Receive your information in a portable format to transfer to another provider.

7.6 Right to Object

Object to processing based on legitimate interests or direct marketing.

7.7 Right to Withdraw Consent

Withdraw consent at any time where processing is based on consent.

7.8 Right to Lodge a Complaint

Complain to the Information Commissioner's Office (ICO) if you believe we've mishandled your data.

To exercise your rights, email: privacy@replink.co.uk

We will respond within 30 days of receiving your request.

8. SECURITY MEASURES

We implement appropriate technical and organizational measures to protect your information:

• Encryption: Data encrypted in transit (SSL/TLS) and at rest

• Access Controls: Restricted access to personal information (need-to-know basis)

• Regular Audits: Security assessments and vulnerability testing

• Employee Training: Staff trained on data protection and confidentiality

• Secure Storage: Data stored on secure servers with backup systems

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

9. CHILDREN'S PRIVACY

Our services are not intended for anyone under 18 years old. We do not knowingly collect information from children. If you believe we've collected information from a child, contact us immediately at privacy@replink.co.uk.

10. MARKETING COMMUNICATIONS

With your consent, we may send you:

• Updates about our services

• Referral program opportunities

• Relevant industry news

You can opt out at any time by:

• Clicking "Unsubscribe" in any email

• Emailing privacy@replink.co.uk

• Updating your preferences in your account settings

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date.

For material changes, we will notify you by:

• Email to your registered address

• Prominent notice on our Website

Continued use of our services after changes constitutes acceptance of the updated policy.

12. CONTACT US

For privacy-related questions or to exercise your rights:

Email: privacy@replink.co.uk

13. LEGAL BASIS SUMMARY

By using RepLink's services, you acknowledge that you have read and understood this Privacy Policy.

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